Oulook 2016 For Mac Arrange By Conversation

In Outlook 2016, click on the View menu > Arrange By > Date Sent. In Outlook 2014, select the Organize tab > click on the Arrange By icon down arrow > Choose Date Received. Please click here for complete instructions with screen shots.

By Mail box bloat. Everyone gets it over time.

Your Outlook 2016 Inbox fills up with messages that you neglected to delete or file away, and before you know it you’ve got thousands of messages, taking up space in your data file and preventing you from browsing the new stuff easily. Sync pending for this folder mac. Here are some ideas for breaking up that clog. Clean up conversations A conversation is an email exchange that consists of multiple back-and-forth messages. Because most people just hit Reply to continue a conversation without deleting all previous text, you end up with lots of messages that are basically subsets of one another’s content. The Conversation Clean Up feature goes through and finds these, deleting any messages that are completely contained within at least one other message.

Choose Home→Clean Up→Clean Up Conversation to use this feature on a particular message. (Select the message first.) To clean up an entire folder, choose Home→Clean Up→Clean Up Folder. Or, to do it for all your mail folders, select the Inbox and then choose Home→Clean Up→Clean Up Folder & Subfolders. Archive old messages You can set Outlook to archive messages that have specific properties, such as those that are older than a certain date.

Archiving messages moves them to a separate datafile called Archive.pst. Clearing out your main Outlook file makes it smaller, so that Outlook starts more quickly. You can open the Archive data file any time you need to refer back to something in it. To archive messages, choose File→Info→Mailbox Cleanup→Archive. Set your preferences in the Archive dialog box and click OK. To open the Archive data file later to retrieve something, choose File→Open & Export→Open Outlook Data File.